HR Consultants
E-Signature for South African HR Professionals
Get employment contracts, NDAs, and onboarding documents signed before day one. Fully ECT Act compliant. New hires sign on any device — no account needed.
How HR Consultants use SignZA
HR teams and consultants handle high volumes of document signings — employment contracts for new hires, acknowledgement of receipt for policies, NDAs for contractors, performance improvement plans, and mutual separation agreements. In a fast-moving talent market, getting an employment contract signed quickly after a verbal offer is critical. Candidates who are left waiting for paperwork sometimes accept competing offers in the meantime.
With SignZA, you can send an employment contract within minutes of a verbal acceptance and have it signed before the candidate changes their mind. Upload the contract PDF, place the signature fields, and share the link via email or WhatsApp. The candidate signs from their phone — no app, no account required. You receive the countersigned document with a complete audit trail within hours, not days.
For HR departments managing multiple locations or remote staff, SignZA removes the need for physical couriering of documents. Policy acknowledgements, restraints of trade, and annual performance reviews can all be sent digitally and signed from anywhere. The audit certificate attached to each signed PDF provides legally defensible evidence of the employee's acknowledgement — critical if a dispute later goes to the CCMA or Labour Court.
The Pro plan at R99/month covers 50 signings, which is more than enough for most HR consultancies. Large departments running high volumes can contact us for volume arrangements.
Documents commonly signed by hr consultants
All of the below can be signed electronically under the ECT Act 25 of 2002.
- Employment contract
- Offer letter
- Non-disclosure agreement (NDA)
- Restraint of trade agreement
- Company policy acknowledgement
- Leave application
- Performance improvement plan (PIP)
- Mutual separation agreement
ECT Act Compliance Note
All standard employment documents can be signed electronically under the ECT Act 25 of 2002 and the Labour Relations Act does not require wet-ink signatures for employment contracts. SignZA's audit trail supports CCMA and Labour Court proceedings by providing timestamped evidence of signing.
Start sending documents today
Free plan: 5 documents per month at R0. Pro plan: 50 documents per month at R99. No USD billing. No credit card required to start.
Frequently asked questions
Are electronically signed employment contracts valid in South Africa?
Yes. Employment contracts are standard commercial agreements and fully valid when signed electronically under the ECT Act. The Labour Relations Act does not require wet-ink signatures for contracts of employment.
Can SignZA be used for CCMA-related documents?
Yes. Documents such as settlement agreements, referral acknowledgements, and mutual separation agreements can be signed electronically. SignZA's audit certificate provides timestamped evidence of the signed agreement which is admissible in CCMA proceedings.
How quickly can a new hire sign their employment contract?
Within minutes of verbal acceptance. Upload the contract, place the signature field, copy the signing link, and send it via email or WhatsApp. Most new hires sign within the same day from their phone.
Does SignZA support POPIA compliance for employee data?
Yes. All employee documents and personal data processed through SignZA are stored encrypted and only accessible to the sender and signer. SignZA does not share or sell employee data, and the platform is designed to support POPIA information officer obligations for HR departments and consulting firms.